Speaker Communications & Meetings

Professional Conduct, Response Times, and Communication

Speakers to respond to SBC within 24 to 48 hours on all event requests or profile matters.
Timely communication ensures accurate proposals, booking confirmations, and correspondence with clients.
All communication related to SBC-managed events must include SBC on copy.
Speakers must represent themselves professionally in all interactions with clients, event organizers, and partners.
Speakers must attend all scheduled meetings and arrive punctually.
All communications, online and in-person, must follow confirmed logistics and SBC coordination procedures.

Speaker Assigned SBC Representatives

Each speaker is supported by a designated member of the Client Services & Event Coordinator team who will serve as their primary point of contact.
Event Coordinators are responsible for mastering speaker content, understanding topic expertise, and securing bookings for events.
Client Service Representatives oversee agreements and payments, coordinate travel logistics, distribute promotional materials, organize itineraries, and serve as the ongoing contact for upcoming engagements and post-event feedback.

Meetings and Coordination with SBC Representatives

Speakers will meet directly with their assigned representative to discuss bookings, content alignment, agreements, and event logistics.
These meetings ensure consistent communication, accurate event preparation, and ongoing profile development.
Regular quarterly meetings are encouraged to review current speaking trends, fee updates, event feedback, and speaker performance.
All meetings can be scheduled directly through the assigned representatives by email or calendar link based on speaker availability.
One larger meeting will be held in December with SBC leadership to review profile improvements, assess speaking trends, and set strategy for the upcoming year.

WhatsApp for Streamlined Communication

WhatsApp is our primary platform for quick availability checks and timely responses.
Profile updates, large information, contracts, connections with clients all managed through email.
We create a group chat with each speaker and our team.
This streamlines communications and keeps everyone updated in real-time.
WhatsApp serves as the quickest way to reach us for urgent matters.
Emergencies are best managed by telephone.

WhatsApp Set Up: First Steps