Payment Standards & Management
Payment Responsibilities
- SBC administers all payment activity for each engagement
- Speakers must not contact the host organization directly regarding payment, including status updates
- All fees, travel expenses, and payment matters are managed exclusively by SBC on your behalf
Payment Contact
- Your assigned bureau representative is your point of contact for payments.
- Please direct all payment questions, status inquiries, and changes to your agent directly.
- Any changes to your payment details must be communicated to your representative promptly to avoid processing delays.
Contact Information
Speakers Bureau of Canada Inc.
200-638 11 Ave SW
Calgary, Alberta T2R 0E2
866-420-3338Invoices & Payments
invoicing@speakerscanada.com
(no-reply)Payments Support
clientservices@speakerscanada.com
Payment Standards
Issuance Requirements Per Engagement
- A purchase order must be issued by SBC
- Speaker must send invoice to SBC matching invoice exactly
- Speaker invoice references purchase order number, event date and organization name
- Speaker must issue receipt to SBC once payment received
Payment Timeline
- Payments are issued seven (7) to fifteen (15) business days after the event.
- Payment will only be processed once SBC has received the speaker’s invoice, delivery confirmation, and full payment from the host organization.
Payment Delays
- If payment is delayed, contact your assigned SBC representative
- If no response is received within three (3) business days, contact clientservices@speakerscanada.com
- You may also reach us via the WhatsApp chat or reach out to payment support
Travel Expenses & Deposits
- SBC does not pay deposits or payment advancements to speakers before an engagement, including funds for travel.
- Travel expenses must match approved amounts and actual incurred costs
- No markup or profit is permitted from travel expenses
- Travel expenses must follow our Travel Policy.
Books & Merchandise
- Books and merchandise are invoiced separately and managed by SBC.
- A separate purchase order will be issued for these items.
Tax & Reporting Responsibility
- Speakers are responsible for tax reporting on all engagements.
- An invoice must be issued to SBC for each engagement.
- A receipt must be issued upon payment received.
- Books and merchandise are invoiced separately.
Payment Methods
All payments are issued by SBC to the speaker.
Please ensure your preferred payment method and details are confirmed with your representative before your engagement.
Electronic Fund Transfer (EFT)
EFT is our preferred payment method. It sends, receives, and confirms efficiently and securely. Speakers will be onboarded into SBC’s EFT system upon agreement execution.
Cheque
Accepted. Please allow additional processing time.
Email Transfer
Accepted for eligible payment amounts. Requires approval.
Wire Transfer
Available for international payments. Requires approval.
Alternative Methods
Alternative payment methods such as cheque, email transfers, or wire transfers require prior approval from SBC.
EFT Onboarding
Upon agreement execution, a purchase order is issued and the speaker is onboarded into SBC’s system for Electronic Fund Transfer (EFT).
Payment Confirmation
The purchase order will confirm a full breakdown of all fees, commissions, taxes, travel expenses, and the total amount payable to the speaker.
Invoicing Process
- 1
Agreement Execution
Payment details are confirmed by the host in the agreement and payment form. Agreement execution triggers purchase order issuance.
- 2
Purchase Order Issued
SBC issues a purchase order to the speaker. Speaker is onboarded into SBC’s EFT system. The PO confirms all fees, commissions, taxes, and travel expenses.
- 3
Speaker Invoice Submitted
Speaker confirms the purchase order and submits an invoice matching the purchase order items and amounts exactly.
- 4
Payment Issued
Once SBC receives delivery confirmation and full host payment, speaker payment is issued within 7–15 business days post-engagement.
Purchase Order & Invoice Requirements
All speaker invoices must match the SBC purchase order exactly. The following items are required for accurate processing and timely payment issuance.
Engagement Purchase Order Items
- SBC Invoice Number
- Speaker Full Name
- Host Organization Name
- Event Date
- Speaker Fee
- Approved Travel Expenses (if applicable)
- Applicable Tax
- Total Cost
- Fully Signed Agreement
Books & Merchandise Purchase Order Items
- SBC Invoice Number
- Speaker Name
- Host Organization Name
- Item Name
- Item Cost
- Shipping Cost
- Applicable Tax
- Total Cost
- Fully Signed Agreement
Speaker Invoice Submission Requirements
- SBC Invoice Number
- Speaker Full Name
- Host Organization Name
- Event Date
- Speaker Fee
- Item Name (if applicable)
- IBAN or Item# (if applicable)
- Approved Travel Expenses (if applicable)
- Applicable Tax
- Total Cost
Payment Support
Please contact your assigned representative if you have questions about your purchase order, invoice, or payment status.
You can also reach us via the WhatsApp chat or at clientservices@speakerscanada.com.
A receipt will be issued upon confirmation of payment received.
We are Here for You
We work with a wide range of engagements and do our best to support each speaker through the invoicing and payment process from start to finish.
Timely Host Payment Matters
Our ability to remit payment to speakers is directly tied to receiving full payment from the host. We work hard to ensure hosts pay on time so we can meet our obligations to you.
Submit Your Invoice Promptly
Payment cannot be processed until your invoice is received. Please submit your invoice as soon as possible after the engagement to avoid any delays.
Delays Happen
If you experience a delay, contact your assigned representative first. If no response is received within three (3) business days, reach out to clientservices@speakerscanada.com.
Keep Your Details Updated
Changes to your banking details, payment method, or contact information must be communicated promptly to prevent errors or misdirected payments.
Let’s Keep It Going
We are proud to represent you. Smooth invoicing and payment means more great engagements, stronger relationships, and continued success for everyone involved.