Speakers Bureau of Canada

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Speaker Payment Process

Speakers Bureau of Canada administers all payment activity for each engagement on behalf of the speaker. This guide outlines payment standards, invoicing requirements, and timelines to ensure a smooth and timely experience. Please review carefully and direct any questions to your assigned representative. Following this process ensures accurate invoicing, clear documentation, and consistent financial tracking across all stages of the engagement. It reduces delays, supports internal approval workflows, and keeps all parties aligned on expectations and deadlines. Timely payment coordination confirms the speaker’s participation, allows travel and logistics to be secured in advance, and prevents last-minute disruptions. This structure maintains accountability, protects the integrity of the agreement, and supports a reliable experience before, during, and after the event. If you experience delays, please contact our agent directly.

Payment Standards & ManagementPayment FlowPayment MethodsPayment Support

Payment Standards & Management

  • Payment Contact Information

     

    Your assigned bureau representative is the point of contact for all payment matters, including inquiries, updates, and changes

     

    Invoices & Payments
    invoicing@speakerscanada.com (no-reply)

  • Head Office

     

    Speakers Bureau of Canada Inc.
    200-638 11 Ave SW
    Calgary, Alberta T2R 0E2
    866-420-3338

  • Payment Delays

    • If payment is delayed, contact your assigned SBC representative by email, telephone and WhatsApp
    • If no response within three (3) business days, contact clientservices@speakerscanada.com

  • Payment Responsibilities

    • SBC exclusively administers all fees, travel expenses, and payment matters for each Engagement
    • Speakers must not contact the Host Organization regarding payment, including status updates

  • Speaker Deposits

    • SBC does not issue deposits or advance payments to Speakers before an Engagement
    • This includes payments for travel or placeholders
    • Exceptions require receipt of a deposit from the Host and prior written approval of SBC

  • Payment Conditions & Timing

    • Payments are issued within fifteen (15) business days following the Engagement
    • Full payment must be received from the Host Organization
    • Speaker invoice must be received by SBC

  • Purchase Order Contents

    • Speaker Fee
    • Bureau Commissions
    • Speaker Commissions
    • Travel Expenses
    • Applicable Tax
    • Speaker Payment (total)

  • Travel Expenses

    • Travel expenses must follow our Travel Policy
    • Travel expenses must match approved amounts and actual incurred costs
    • No markup or profit is permitted from travel expenses

  • Place of Supply Tax Rules

    • Applicable tax for in person engagements is based on the event location
    • Applicable tax for virtual engagements is SBC’s head office

  • Tax & Reporting Responsibility

    • SBC is PST exempt in BC, SK and MB
    • Speakers must notify SBC if they are tax exempt
    • Speakers are responsible for tax reporting for each Engagement
    • Invoice and receipt must be issued for official records

  • Books & Merchandise

    • Books and merchandise are invoiced separately and managed by SBC
    • A separate purchase order will be issued for these items

Payment Flow

  • 1

    Agreement Execution

    Payment details are confirmed by the host in the agreement and payment form

  • 2

    Purchase Order

    Agreement execution triggers invoice sent to the Host and a purchase order issuance to Speaker

  • 3

    Purchase Order Contents

    The purchase order provides a breakdown of all fees, commissions, taxes, travel expenses

  • 4

    Speaker Submits Invoice

    Speaker confirms the purchase order amounts and submits an invoice matching the purchase order

  • 5

    Speaker Banking Info

    Speaker confirms if previously set up for payment or is onboarded for Electronic Fund Transfer (EFT)

  • 6

    Host Payment to SBC

    Host issues full payment to SBC and SBC holds funds until the Engagement is delivered

  • 7

    Engagement Delivery

    Speaker delivers the Engagement and provides background information on the experience

  • 8

    Speaker Payment Issued

    Once SBC receives delivery confirmations, SBC issues payment to Speaker within fifteen (15) calendar days post Engagement

Payment Methods

All payments are issued by SBC to the speaker. Please ensure your preferred payment method and details are confirmed with your representative before your engagement.

  • Electronic Fund Transfer (EFT)

    EFT is the preferred payment method and bank details are confirmed upon agreement execution to onboard the Speaker into the system

  • Cheque

    Accepted. Please allow additional processing time

  • Email Transfer

    Accepted for eligible payment amounts. Requires approval

  • Wire Transfer

    Available for international payments. Requires approval

Payment Support

  • Please contact your assigned representative if you have questions about your purchase order, invoice, or payment status.
    You can also reach us via the WhatsApp chat or at clientservices@speakerscanada.com.
    A receipt will be issued upon confirmation of payment received.

  • We are Here for You

    We work with a wide range of engagements and do our best to support each speaker through the invoicing and payment process from start to finish.

  • Timely Host Payment Matters

    Our ability to remit payment to speakers is directly tied to receiving full payment from the host. We work hard to ensure hosts pay on time so we can meet our obligations to you.

  • Submit Your Invoice Promptly

    Payment cannot be processed until your invoice is received. Please submit your invoice as soon as possible after the engagement to avoid any delays.

  • Delays Happen

    If you experience a delay, contact your assigned representative first. If no response is received within three (3) business days, reach out to clientservices@speakerscanada.com.

  • Keep Your Details Updated

    Changes to your banking details, payment method, or contact information must be communicated promptly to prevent errors or misdirected payments.

  • Let’s Keep It Going

    We are proud to represent you. Smooth invoicing and payment means more great engagements, stronger relationships, and continued success for everyone involved.

More Resources

Request Availability

If you would like to inquire about a speaker or tell us about your event, please fill out the form below. If your event is fast approaching or face issues with the form, please submit your request to events@speakerscanada.com
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