Speakers Bureau of Canada’s Services

Speakers Bureau of Canada (Speakers Canada) has partnered with thousands of organizations since 1999 to deliver impactful and memorable events. With over two decades of experience, we understand the complexities of event planning and the critical role a speaker plays in achieving success. Our team manages every detail of speaker selection, booking, and coordination, allowing organizers to save time, reduce risk, and focus on their event goals. We operate with professionalism, discretion, and efficiency, ensuring each engagement is handled with care from the first inquiry to post-event follow-up. Whether sourcing thought leaders, industry experts, or emerging voices, our services are designed to align speakers with your objectives, engage your audience, and create lasting impact.

General Knowledge & Services

Speaker Fees & Commission

Speakers charge the same to a client directly as they would through the bureau, with no added cost to your organization.
A small commission is taken from the speaker, not the client.
Speakers are willing to share a portion of their fee because we manage the booking process, negotiate terms, and secure events they might not otherwise access.

Speaker Vetting Standards

Speakers Canada carefully curates its roster through referrals, speaker applications, and independent research into trending speakers and topics.
Each candidate goes through a rigorous hiring process to assess speaking ability, content expertise, experience, authenticity, and professionalism.
All speakers are screened to confirm they meet professional standards, align with our values, and are placed at a fee level that reflects their relevance and expertise.
Speakers are continuously monitored for professionalism, audience impact, and credibility, and are required to deliver tailored presentations for each audience, industry, and learning outcome.

Event Assurance

Client interests are safeguarded through timely and confidential communications.
Speakers and clients are aligned with our process and standards through clear guidelines and expectations, protecting interests and ensuring success.
Backup speakers, mediation, and industry-standard practices protect against disputes or cancellations.
Speakers and organizers remain efficient and prepared through our expert coordination of logistics.
Through our vetting standards and services, we eliminate risks and ensure your audience experiences an impactful event.

Booking Process & Event Support

Speaker Research, Recommendations & Alignment

We recommend a brief call with one of our experts to discuss your event details, session format, audience profile, topic themes and desired learning outcomes.
We then integrate into your planning process to present speaker options that align with your speaker criteria, session requirements and event goals.
We save you time by providing tailored speaker recommendations based on your topics, themes, budget, and audience.
We ensure that each recommended speaker reflects the purpose of your event and delivers on the expectations of your audience.
Our network includes a curated Canadian roster and access to hundreds of thousands of speakers across every industry.

Speaker Coordination & Confidentiality

Speaker availability is confirmed promptly to save you time and secure the best fit for your event.
Calendar placeholders are managed directly with speakers to protect your date while decisions are being finalized.
All early communications with speakers are coordinated on your behalf, ensuring alignment on availability, fees, and logistics before direct introductions are made.
Coordination is streamlined so your team can focus on hosting while the speaker relationship and logistics are fully managed.
Client confidentiality is maintained throughout the process, preventing multiple conversations with speakers and safeguarding your organization’s interests.

Standard Pricing & Speaker Quotes

Consistency in speaker pricing is ensured, with no added cost to your organization when booking through Speakers Canada.
Transparent guidance on speaker fees is given so you understand the investment required for your event.
Detailed quotes are prepared in advance, outlining all costs, logistics, and conditions for clarity before any agreement is signed.
Fee negotiations are handled on your behalf, with industry relationships leveraged to align pricing with your budget, event type, and location.
Clear travel standards and policies are set to meet industry norms, with all logistics and expenses confirmed before the event.

Decision Process Support

We guide clients through the decision process to ensure confidence in their speaker selection.
Pre-decision calls are coordinated with shortlisted speakers so you can assess their character, style, and ability to achieve your event goals.
Detailed speaker comparisons are provided, outlining strengths, costs, and alignment with your objectives.
Our experts offer tailored recommendations and guidance on the key factors in your decision.
We manage communication and track availability with all shortlisted speakers until a final decision is made.
Our team ensures timelines and decision factors are understood, keeping the process on track and aligned with your event schedule.

Confirming a Speaker & Expert Logistics

We confirm speakers on any timeline, including fast-approaching events, while ensuring they are fully prepared.
Speaker confirmation is secured so you can move forward with confidence in your event plans.
The selected speaker is confirmed as fully aligned with your objectives and event logistics.
Dates are placed on hold in the selected speaker’s calendar while contracts and logistics are finalized.
Placeholders with other speakers of interest are released once your selection is confirmed.
We confirm and secure any added value elements requested by the client or offered by the speaker to enhance audience engagement and overall event outcomes.
Flights, accommodations, and travel logistics are booked in coordination with your team.
No detail is overlooked, with all requirements managed for both the speaker and the client.

Agreements & Contracting

The contracting process is streamlined as a B2B service point, making it easier for clients to secure speaker services efficiently over time.
All agreements are issued using professional contracts that meet industry standards and protect both the client and the speaker.
Our contracting process is flexible and adapts to organizational requirements, including corporate and government protocols.
Clear timelines, negotiation support, and transparent terms provide confidence for all parties as the event approaches.

Payment

Payment procedures and terms are designed for efficiency, in support of the client’s preferences and process.
Standards for deposits, tax implications, and travel are clearly outlined in advance.
Efficiency is created for both clients and speakers through a standard process that reduces administrative delays, ensures smoother coordination, and keeps the focus on delivering a successful event.

Speaker Preparation & Support

We coordinate all logistics between the speaker and host organization, including travel, itineraries, dietary needs, AV requirements, promotional materials, and deadlines.
Speakers are fully prepared with details about the audience, topic themes, and event goals to ensure alignment with your objectives.
Organizers are supported with a clear understanding of the speaker’s process, the value they create, and any questions addressed in advance.
Speakers and clients are connected for content planning meetings, with all conversations tracked to keep preparation on schedule.
Our team provides on-call support to resolve any complications that may arise for the host, client, or speaker leading up to the event.

Speaker Presentation & On-Site Support

Speakers arrive early for AV checks and technical setup to ensure seamless delivery.
Speakers are encouraged to participate in meals, networking sessions, and meet-and-greets where possible.
Presentations are customized to your audience and delivered within the agreed time allocation, including Q&A when required.
Speakers are often available after the session for one-on-one meetings or informal conversations with attendees.
When possible, a Speakers Canada team member attends to support organizers and the speaker, take photos, and provide a face-to-face introduction.
Our team remains on-call throughout the event to address any last-minute needs or adjustments.

Post-Event Support

Payments are managed and released to speakers on time in accordance with the agreement.
Clients and speakers are followed up with for reviews, recommendations, and feedback to identify successes and areas for improvement.
Ensure all videos and materials are managed according to the negotiated terms of the contract.
Debriefs are offered to discuss event outcomes, audience impact, and opportunities for future collaboration.
Next event opportunities are discussed to continue building value for your organization.
Speakers Bureau of Canada remains available as your ongoing partner for sourcing speakers and planning future events.